I used to be terribly disorganised, and failed to get things done that I really had to do. My memory for tasks appears to be very transitory – no matter what I do to try and consciously remember things, the list slips quickly out of my mind, and I have no clue what I was supposed to be doing, often despite much thinking.
I thought there would be an easy solution to this – create and use some form of written to-do list. I figured this out many years ago in my early years of work, and over the years, my process of list writing has evolved and been refined many times. I’ve flirted with computerised lists and various book methodologies, but have always ended up back with a daily hand written list that I create each morning, because it works best for me. The list is very regimented in the way it is written down, yet changes subtly every few weeks as I decided to use some new tweak that I think will help me.
So, I get things done these days, yes?
Well, kind of.
There is no denying that having a to-do list has improved my ability to concentrate and complete work enormously, but actually it’s ended up highlighting another issue too.
I have a terrible problem with procrastination.
With my to-do list constantly with me, I know what work needs to be done over the course of my work day, and I also know which the higher priority items are. So I tackle those first, don’t I? Well, sometimes. If there are high priority and easy items, then I will certainly do those first – right after I’ve spent some time on the Internet, checking the blog traffic, and reading some items from my RSS reader. I am, after all, a man of routine.
Then I’ll try and force myself to do the more complex high priority issues. Sometimes I manage, and other times I fail.
Often the barrier is obvious – perhaps I need to phone someone about a subject I’m not hot on, or to ask someone to do something that they aren’t going to like. I find scenarios like these difficult, and will actively try and avoid them.
Then there is the big problem of not being interested in the task. This, I think is the crux of the issue, and I also think it’s part of my Aspie make up.
If I’m not interested in a piece of work, I will find one hundred and one reasons not to start doing it. These reasons seem important and valid, and are very difficult for me to overcome. They are in reality neither important nor valid. For example, I’ll reason to myself that I need to do another task first, as it’s actually more important. Hmmm. Then why did I give this task a higher priority than the other on my list this morning? I’ll even go as far as to change the priorities I’ve written down, as though to justify to myself that my task avoidance is legitimate. Or perhaps I’ll decide that I can’t start until I’ve confirmed some aspect of the task with someone else in the office. In this case, I’ll then start to fall back on worrying about what I’ll ask them. I’ll need to get my story straight before I approach them. Then I’ll check my email. And browse the Internet a bit. When I finally get round to doing the asking, it’s not uncommon for hours to have passed.
I used to think this was normal. Everyone does it, don’t they? No. I’m an observant chap, and whilst my colleagues will flirt with a little procrastination, they don’t have a problem of my magnitude. They can all get on with tasks, regardless of how hard or boring they are – they chip away until they’ve broken things down into chunks they can manage. When they hit a bit they find difficult then they ask the relevant person. Everyone has jobs to do at work that they don’t look forward to, but people still do them.
It’s probably worth pointing out at this juncture that eventually, I do start, get on with and complete the tasks that I put off. I can only put off jobs for so long, and then I’m forced to tackle them, because not doing so would get me into trouble at work. Over the years I’ve become quite good at judging just how far out I can push tasks I’m not keen on before I have to start or risk trouble.
Interestingly – and this is something that’s just occurred to me – this tactic could almost be seen as a coping mechanism. By putting off a boring task until I can put it off no longer, I’m then forced to do the work, which ultimately immerses me into it. Once I’m immersed, I can get it done – the job suddenly seems like a challenge, and often it’s quite fun too. It’s no longer hard or boring. It’s almost as though I use my procrastination problem to my advantage, to push me into doing the very work that I’m procrastinating my way around in the first place.
So actually, despite having a self-confessed terrible track record at knuckling down to work, I still get my tasks done without them being late.
My procrastination and also my frequent browsing of the Internet and viewing of email are all compulsions, and I struggle to manage them. Yet somehow, they all seem to balance with my sense of responsibility and thus work in my favour, meaning I get my work tasks done on time, and with a level of care and detail that my bosses seem to be pleased with.
I can’t help thinking that those around me at work think that I just spend my day browsing the Internet, however.
Do any of you have a similar problem? How do you tackle it?
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